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Hotel Slavia LLC Privacy Statement and Personal Data Processing

Hotel Slavia LLC (INN 6450942059, OGRN 1106450001756, 30, Lermontov st, Saratov, Russia, 410002) is duly established and registered as legal entity in accordance with the Law of the Russian Federation. Legal address (and de facto address) is 30, Lermontov st, Saratov, Russia, 410002.

  1. General Provisions

    1. This document regulates activities of Hotel Slavia LLC related to the personal data processing and protection of the site visitors ( www.hotelslovakia.ru) and the hotel guests (hereinafter referred to as “Сustomers”), as well as observation of a person’s rights and liberties.

    2. Hotel Slavia LLC Privacy Statement and Personal Data Processing (hereinafter “ the Statement”) has been developed in accordance with the Constitution of the Russian Federation, the Federal Law of 27 July 2006 N 152-FZ on Personal Data, and other laws and regulations on personal data. This Statement respects the standards of GDPR.

    3. This Statement has been developed to meet the legal requirements of the Russian Federation on Personal Data in order to procure the protection of a person's rights and liberties while processing his/her personal data, including the right to privacy, personal and family secrecy, aiming to prevent from unauthorized access to a Сustomer personal data.

    4. This statement applies to all Сustomer personal data and any information processed by Hotel Slavia LLC, both automatically and manually.

  2. In this Statement the following main terms are used:
    Personal data – any information referring directly or indirectly to a particular or identified individual (hereinafter referred to as "personal data subject");
    Personal data processing – any action (operation) or a combination of actions (operations) performed both automatically and manually with personal data, including collection, recording, arrangement, accumulation, storage, specification (updating, changing), extraction, use, distribution (including transfer), anonymizing, blocking and destruction of personal data; Automated personal data processing - personal data processing by means of computer technology;
    Distribution of personal data – actions related to making the data available to indefinite range of persons;

Blocking of personal data – the temporary cessation of personal data processing (except for the cases when the processing is needed for personal data specification);
Destruction of personal data – actions performed on personal data contained in the respective database that prevent such data from being restored and (or) actions aimed at the physical destruction of the tangible medium of personal data;

  1. Personal Data Processing Purposes.

    1. When visiting our site, even if not making a reservation, Hotel Slavia LLC can collect some information, such as your Internet Browser name and version, IP-address, OS name, your physical location and currently viewed web pages. The automatically collected information is not related to the data you leave on the site and does not reveal the identity of an individual.

    2. When making a reservation on the site www.hotelslovakia.ru (hereinafter referred to as “the Site”) the Customer provides the following information: surname, name, patronymic name, e-mail address, telephone number. Reservation is made via online reservation module TravelLine.

    3. Hotel Slavia LLC processes the above mentioned personal data in order to:

-provide the Customer with the booking services, as well as to assist with an instant and competent help when altering or editing your reservation.

-maintain legal records and accounts for periods in accordance with the legislation of the Russian federation.

-display it in booking confirmation letters and in accounting records.

4. Principles and Conditions of Personal Data Processing

Our Hotel (Hotel Slavia LLC) values and cares for our guests’ personal data privacy. We adhere to security standards and procedures while storing and disclosing personal information you transmit to us via our site when booking and checking in according to the laws on personal data.

Hotel Slavia LLC does not transfer the collected information to foreign states and other third parties, but is authorized to transfer personal data to administration of justice or enforcement of a judicial act or an act of another body or official which are enforceable in accordance with the legislation of the Russian Federation.

4.1. Hotel Slavia LLC processes Customer personal data on the basis of the following principles:

  • Personal data shall be processed on a legal and equitable basis.

  • Personal data processing shall be restricted by achieving specific pre-determined and legal purposes. It is not allowed to process personal data for the purpose incompatible with that one of personal data collection.

  • Personal data shall be destroyed or depersonalized upon achieving the set goals as well as when such goals cease to be relevant unless otherwise stipulated by federal laws.

4.2. Hotel Slavia LLC processes Customer personal data when at least one of the following conditions is met:

  • Processing of personal data is carried out with the consent of the Customer. Using the site www.hotelslovakia.ru the Customer gives his/her consent to the processing of personal data

  • The Customer provides the hotel with his/her personal data and gives his/her full and unconditional consent to process them.

  • Reservation is allowed only under the condition of obtaining Customer consent to process his/her personal data. Reservation and subsequently accommodation cannot be completed without his/her consent to process his/her personal data.

  • personal data processing is required for achieving the purposes stipulated by the legislation of the Russian Federation.

  • Personal data processing is required for fulfillment of obligations imposed on Hotel Slavia LLC towards the Customer, including the conclusion and performance of an agreement to which a personal data subject is a party or under which the data subject is a beneficiary or surety.

  1. Rights of a personal data subject

    1. According to the Federal Law of 27 July 2006 N 152-FZ on Personal Data, the Customer whose data are processed has the right to get the following information:

  • Confirmation of the processing of personal data by the operator;

  • The legal grounds for and purposes of the processing of the personal data;

  • The purposes and methods used by the operator for the processing of personal data;

  • The name and physical location of Hotel Slavia LLC;

  • The processed personal data relating to the personal data subject in question and the source from which they were obtained, unless a different procedure for the presentation of such data is prescribed by a federal law;

  • The period of the processing of the personal data, including the period for which they are kept;

  • The procedure for the exercise by the personal data subject of the rights provided for in the Federal Law of 27 July 2006 N 152-FZ on Personal Data

  • Information on any actual or planned cross-border transfer of personal data;

  • Other information provided for in the Federal Law of 27 July 2006 N 152-FZ on Personal Data.

    1. The information shall be provided to a personal data subject upon application or upon receipt of a request from the personal data subject, containing information evidencing personal data subject’s relationships with the subject.

    2. According to the Article 14 of the Federal Law of 27 July 2006 N 152-FZ on Personal Data, the personal data subject has the following rights:

  • To request an operator to gain access to his/her personal data. The customer shall be provided the copy of stored personal data for the purpose of familiarization.

  • To request an operator to rectify his/her personal data in the event that the personal data are incomplete, out-of-date or inaccurate.

  • To request an operator to block or destroy his/her personal data if all set goals are achieved and the request is consistent with the current legislation of the Russian Federation.

    1. Hotel Slavia LLC may find it necessary to save some information provided by the Customer for administrative and legal-related purposes.

  1. Personal data protection measures.

Hotel Slavia LLC shall be obliged, when processing data, to take or arrange for the taking of such legal, organizational and technical measures as are necessary to protect personal data against unlawful or unauthorized access to, provision or dissemination of personal data to third parties and against other unlawful actions in relation to personal data.

  1. Storage of Personal Data.

Personal data are stored for the period necessary to fulfill the purposes they have been collected for, including the purposes for meeting any legal, accounting or other demands.

  1. Controller and processor.

Controller is Hotel Slavia LLC

List of Processors:

Online reservation system: TravelLine Reservation Module

Software product for business automation: 1C: Enterprise

  1. Cookie files.

Cookies are small pieces of information about the viewed web pages and settings, which are stored directly on the computers or other mobile devices that you are using. In order to make the site more appealing and comfortable we use cookie to recognize your computer when you visit our site again, to facilitate navigation and gather statistical information about use of the Online Services in order to continually improve their design and functionality. Using the site www.hotelslovakia.ru the Customer gives his/her consent to use Hotel Slavia LLC cookies.

  1. Final Provisions.

    1. Hotel Slavia LLC has the right to change the provisions of the Statement. The last updated version is posted on the site www.hotelslovakia.ru